The Administrative Assistant provides support to executives, managers, and other professionals by performing a wide range of administrative duties. These duties include managing calendars, scheduling meetings, organizing files and documents, answering phone calls and emails, and providing general administrative support as needed.

• Location: Calgary, AB
• Salary: 28.50 hourly 35 to 40 hours per week
• Terms of employment Permanent employment: Full time
• Start date: Starts as soon as possible
• Vacancies 2
• Verified

Overview

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

7 months to less than 1 year

Responsibilities:

1. Manage calendars, schedule meetings, and arrange travel and accommodations for executives and other professionals.
2. Answer and direct phone calls and emails, taking messages and responding to inquiries as needed.
3. Prepare and edit documents, correspondence, and reports using Microsoft Office and other software tools.
4. Maintain and organize files, both electronic and paper, ensuring that documents are easily accessible and up-to-date.
5. Monitor and order office supplies and equipment as needed, and ensure that office equipment is maintained and in good working order.
6. Coordinate with other departments and external vendors to ensure that projects and initiatives are completed on time and within budget.
7. Provide general administrative support as needed, such as photocopying, faxing, and filing.
8. Greet visitors and provide assistance as needed, ensuring that they are comfortable and that their needs are met.
9. Maintain a positive attitude and professional demeanor at all times, representing the company in a positive manner.
10. Handle confidential information and sensitive situations with discretion and professionalism.

Qualifications:

1. High school diploma or equivalent, with additional education or certification in office administration preferred.
2. Previous experience in an administrative support role, with knowledge of office procedures and software tools.
3. Strong communication and interpersonal skills, with the ability to interact effectively with executives, managers, and other professionals.
4. Ability to prioritize tasks and manage time effectively, with strong organizational skills and attention to detail.
5. Proficiency in Microsoft Office and other software tools, with the ability to learn new systems quickly.
6. Ability to handle confidential information with discretion and professionalism.
7. Ability to work independently, as well as in a team environment.
8. Flexibility to work varied hours, as needed, to meet the needs of the business.

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Additional information

Security and safety

• Criminal record check

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Attention to detail

Personal suitability

• Ability to multitask
• Excellent oral communication
• Organized

Who can apply to this job?

The employer accepts applications from:

• Canadian citizens and permanent or temporary residents of Canada.
• Other candidates with or without a valid Canadian work permit.

The Administrative Assistant position requires working in an office environment, with frequent use of a computer and other office equipment. The assistant may be required to sit for extended periods and use repetitive motion with their hands and wrists. The position may require occasional lifting of up to 25 pounds, such as boxes of office supplies or files. The assistant may also be required to work outside of normal business hours, depending on the needs of the business

How to apply

By email

roofing.newera@gmail.com