HR Assistant

Job Status: Active ✅

https://careerload.com/2531

✉- Email : coolface.co.za@gmail.com

View all ads by Employers (94)

QR code | Report as inappropriate

Get Job Alerts On Whatsapp

Send Me Job Alerts

OR

Continue to APPLY!

By Clicking Continue, You will be redirected to the Job Offer

We are redirecting you to the job.

If you are not redirected within 5 seconds,

View Job Here

Introduction
An HR Assistant plays a crucial role in managing and supporting various human resources functions within an organization.

The HR Assistant is responsible for providing administrative support to the human resources department, ensuring the efficient operation of HR processes and procedures. This role involves managing employee records, assisting with recruitment and onboarding, and supporting various HR initiatives. Below is typically associated with this role:

Duties & Responsibilities
Employee Records and Data Management:

Maintain and update employee records, including personal information, job details, and

employment status.

Ensure the accuracy and confidentiality of employee data in HR systems.

Prepare and distribute HR related documents, such as employment contracts, offer letters, and

termination paperwork.

Recruitment and Onboarding:

Assist with the recruitment process, including posting job ads, scheduling interviews, and coordinating communication with candidates.

Conduct background checks and verify references for potential hires.

Support new hire onboarding by preparing orientation materials, coordinating training sessions, and setting up employee profiles.

Payroll and Benefits Administration:

Assist with payroll processing by collecting and verifying timekeeping information.

Support the administration of employee benefits, including enrollment, changes, and inquiries.

Address employee questions and issues related to payroll and benefits.

Prepare AODs or Loans for employees, approved by General Manager (Communica)

Capture AOD’S on Labournet

Deduct Late comings

Assist with list of anniversaries (5, 10 & 20 years)

Assist with updating employee’s Banking details

Assist with updating Basic Salary when probations ended

Assist in unpaid Annual / Sick Leave

Assist in employees who is on maternity leave

Adding employees to the Pension fund

Adding Transport Allowance for employees employed 1 year

HR Policies and Compliance:

Ensure HR policies and procedures are up to date and compliant with legal requirements.

Communicate HR policies to employees and provide guidance on HR related matters.

Assist with the development and implementation of HR policies and procedures.

Occupational, Health and Safety Act

Create policy and implement to all companies

Appoint a Committee and have quarterly meetings with minutes of the meeting to obtain objectives

Appoint Health & Safety officers in each department

POPI and PAPAI Act

Create policy and implement to all companies with the assistance of Seesa

Appoint a Committee and have quarterly meetings with minutes of the meeting to obtain objectives

Oversee the implementation of the Policy in each department

Employee Relations:

Provide support to employees regarding HR related inquiries and issues.

Assist in organizing employee engagement activities and events.

Support the HR team in addressing employee relations matters and disciplinary actions.

Training and Development:

Coordinate and schedule training sessions and development programs for employees.

Maintain records of employee training and development activities.

Assist with the evaluation and tracking of training effectiveness.

General Administrative Support:

Handle general HR administrative tasks, such as filing, answering phone calls, and managing HR correspondence.

Assist with HR projects and initiatives as needed.

Provide support to the HR team and other departments as required.

Manage WRSeta Processes

liaise with the WRSeta Facilitator and

apply for Annual Grants timeously

Employee candidates, and submit to the WRSeta Facilitator

Manage WRSeta claims by liaising with the WRSeta Facilitator

Desired Experience , Qualification & Skills
Qualifications

Bachelor’s degree or diploma in Human Resources, Business Administration, or a related field.

Experience:

Previous experience in an HR administrative role or similar position preferred.
Proficiency in HR software and systems
Knowledge of labour laws and regulations

Skills:

Microsoft Office

Excellent time management skills.

Excellent communication and interpersonal skills.

Attention to detail and accuracy.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HR software.

Ability to maintain confidentiality and handle sensitive information.

Excellent communication and interpersonal skills, with the ability to engage effectively with diverse audiences.

Strong organizational skills and the ability to manage multiple tasks simultaneously.