Administration Assistant

Job Status: Active ✅

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Administration Assistant- job post
TotalEnergies
1,126 reviews

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Logistics
PRETORIA-WALTLOO RD & PETROLEUM ST(ZAF)
South Africa
Job Description

The Logistics and Transport team is looking for an Administration Assistant for the Waltloo Terminal to join their team.

In this role, you will be responsible for the following:
Control reception – ensure that all visitors have signed in and are announced by phone.
Do the induction for the first-time visitors and for those whose induction have expired.
All sales documentation (delivery notes) to be checked for accuracy and filed.
All return trips to be checked and balanced to loaded volumes.
Check and sign for all deliveries made to reception, e.g., DHL and stationery deliveries.
Keep serial control of all manual documents up to date.
Submit batches of documents for scanning to Metrofile.
Attend to POD requests received by the depot
Export SSAM for balancing purposes with transporters.
Assist with capturing as and when required
Perform any other duties as reasonably requested by Terminal Supervisor or Terminal Manager.
Ensure all administrative functions are maintained within Company parameters and according to policies and procedures.
Create Purchase requisition for maintenance orders/activities on ARIBA.
Check with the Terminal Supervisor/Manager if Services or Goods have been delivered and if so, source invoices from respective suppliers and do Goods Receipting on ARIBA.
Constantly follow up with account payable for invoice payment until payment has been done.
Help the Terminal Manager with opex cost analysis and recommend cost saving.
Ordering and issuing of stationery and canteen items at minimal cost.
Controlling the stationery register for controlled documents.
Controlling petty cash and ensuring that company policies and procedures are followed with regards to it.
Maintaining housekeeping standards.
Ensuring that non-conformances resulting from Administrative Audits are actioned.
Context and environment

Assisting Terminal Manager with administrative activities
Candidate profile

Qualification
Matric
0 - 3 years’ experience gained in a petrochemical, production, and warehousing or industrial environment.
Offer ID

55735BR
Metier

General S/T Responsabilities, Terminal Operations, Stock Management
Region, department, area

South Africa
Employment type

Regular position
Experience level required

Less than 3 years
Employer company

TotalEnergies Marketing South Africa (Pty) Ltd
Branch

Marketing & Services
About us / company profile

Give your best to better energy and make the commitment with Total. With over 500-plus professions in 130 countries, we offer high safety and environmental
standards, strong ethical values, an innovation culture and wide-ranging career development. Be part of the global team whose mission is already shared by
100,000 employees: to make energy better each and every day.