Administrator / Receptionist / Secretary

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About the job

The purpose of this role entails being responsible for general office
administration, secretarial duties and managing the office. Offering general office work, marketing, finance, HR and
tender support to the project management team. This position
will be based in Thohoyandou. Qualifications and ExperienceMatric / Grade 12 qualificationSecretarial diploma (or similar)Qualification in Office management would be advantageousAt least 2-5 years work experience of Personal assistant or Office
management roleWorking knowledge of all MS
Office Applications (MS Word, Excel, outlook & PowerPoint)

Demonstrated ability to take accurate minutes of meetingsResponsibilities Manage and
screen all calls, inquiries to the office,Management of electronic diary, provide front office functionsDealing with incoming company emails and correspondence thereof.Organizing and attending meetings and ensuring the team is well-prepared
for meetingsCompiling of agendas for meetingsTaking minutes of meeting, distribute minutes and follow-up
on action list.Producing documents and presentations.Ensure the required documents are available before the meeting.Assist with making logistical arrangements for meetings, workshops, e.g.
venue, catering, etc.Follow up on administrative matters of the office.Devising and maintaining office systems, including data management,
filing, etc.Making travel and accommodation arrangements.Prepare annual budgets for the office and monitoring thereof monthly.Management of office petty cash and purchasing of office consumables
including stationery and office groceriesCarry out ad-hoc duties from time to time within the office.Prepare task orders and contract for subconsultantsLiaising with clients, suppliers and other staff.Assisting with word processing and typing as and when requiredOrganising office maintenance and repair workAssisting in completing and compiling tender documents & supplier
registration formsBinding and packaging documentsEnsuring that tender documents are delivered on timeWelcoming and offering refreshments to visitors/clients.Key Knowledge Areas and Competencies Excellent verbal and written
communication skills competenciesDemonstrated ability to
take accurate minutes of meetingsAccountable, responsible and able to work effectively under
pressure, multi-task and prioritise competing work tasks,Team-oriented and able to work effectively as part
of a team.

Punctual, Reliable
and dependable, Self-managed, can take initiative and operate independently , Attention to detail, Excellent organisational
skills, Assertive, High performance
standards, Good work ethic, Professional appearance and friendly
manner, Report-writing skill is essential

Job ID : , #1245, 230 views,

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