General Office Assistant

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General Office Assistant- job post
Growthpoint Properties

Full-time
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Job purpose

Responsible for office and administrative support to the team. This role is vital for the smooth-running of a department. The incumbent will field telephone calls, receive and direct visitors, compile monthly board packs, word processing, creating spreadsheets and presentations, and filing.

Duties and responsibilities

Answering the phone and taking detailed messages.
Report on all tenant queries taken telephonically or in person at the office and ensure the Building Managers and Property Managers receive these queries promptly.
Liaising with all “drop in” visitors.
Handling of keys to vacant units. (Ensuring they are clearly marked and safely stored).
Opening of vacant units for brokers.
Maintaining meeting room bookings.
Uploading of the Asset register.
Deal with all printing requests for staff.
Manage and control (in conjunction with the Building Manager) the ordering of consumables.
Complete order forms and send to contractors on Fraxion.
Filing.
Typing take-back and take-on inspections
Lease audits.
Compile monthly report pack.
All administration functions linked to role.
Liaise and manage meter reading agency in terms of tenants.
Leasing documentation and follow up for all GBP leases and regional Telco leases.

Experience and qualifications

2-3 years of administrative experience in a secretarial environment or similar, preferably in a property environment
Matric - prerequisite
Post Matric qualification will be an advantage
Personal attributes

Emotionally mature
Energetic
Creative
Friendly
Professional – well-groomed and well-spoken
Competencies and skills

Computer literacy; Word, Excel and PowerPoint
Ability to draw schedules / reports on system
Good communication skills – written and verbal
Time management skills
Sound administrative skills
Good problem-solving skills
Excellent touch-typing skills with a high accuracy rate

Job ID : , #2275, 49 views,

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