Operations Coordinator

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Operations Coordinator- job post
Unique Personnel
11 reviews

Permanent
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Job Number
66443

Job Type
Permanent

Job Title
Operations Coordinator

Computer Skills
MS Excel,MS Word,SAP

Industry
Engineering

City
Ekurhuleni (East Rand)

Province
Gauteng

Job Description

Main Purpose of the Job:
To ensure Logistics are managed, by creating Outbounds, Picking, Packing and preparing Commercial invoices, together with the successful channelling of export documentation to the correct parties for clearing purposes and ensuring all licenses are up to date and COO’s applied for.
Local Orders:
Receive GRV list from the Warehouse via email/ SharePoint of orders HUMO released.
Follow up with the Operations team, to ensure that the GRV list is uploaded onto SharePoint.
Query any uploads missing and follow through.
Ensure necessary checks are done on SAP before processing – inbound, storage location, mode of transport, licenses, quantity and line items
Resolve queries on quantities with buyers/ QC
Creation of local outbounds
Creation of local Commercial Invoicing
Creation of manual Commercial Invoicing for Consignment stock
International Orders:
Receive instruction from Expeditors to process GRV and CI on International orders
Ensure necessary checks are done on Shipping instructions and supplier documentation
Ensure necessary checks are done on SAP before processing – inbound, storage location, mode of transport, licenses, quantity and line items.
Packing, Picking, HUMO processing of GRV
Create Inbound and Commercial Invoice
Create shipping notification on CFR orders
Splitting of Handling units to get Outbound number
Planning and posting of outbound
Export Documentation:
Application for licenses on all orders, individual and blanket
Management of license values in Excel
Ensure shipping documentation is sent to 3rd party (BV) in order for CRF to be issued
Prepare COO documentation outside of system
Visit Chamber of Commerce for COO purposes
Query resolution:
Ensure assigned queries are resolved within KPI and updated on implemented business systems.
Resolve queries to ensure license is available
Resolve NCRF for BIVAC inspection results
General / Admin:
Provide assistance in reporting where necessary in relevant department.
Assist with PO creation as and when required.
Assist with Expediting as and when required.
Maintain an auditable document trail as per procedures.
Perform any other tasks related to the overall objective of the position.


To apply immediately for this position click here: http://www.unique.co.za/candidate_registration_1.aspx?JobID=66443&referrer=Unique


Inherent Requirements
Matric certificate
3-4 years working experience in a technical inspection, quality or export environment.
Experience in BIVAC inspection booking for international and local orders
Excellent communication and organisation skills
Ability to work effectively in a team as well as individually.
Excellent interpersonal skills.
Excellent time management and deadline driven
Good analytical skills
Proficient in Excel and Word
Working knowledge of SAP
Attention to detail
Own reliable vehicle essential


What Qualification


Minimum Qualification
Matric

Status
Available

Job ID : , #1999, 1 views,

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